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Calendar events


Adding calendar events
Updating calendar events
Deleting calendar events
Responding to invitations
Sending invitations over the Internet

Adding calendar events
To add an event to a calendar:
1 Open the calendar.
2 Click New Event.
81203_42521_14.gif?src=.PNG Shortcuts
To create an event that starts on a particular day, click the New Event icon beside the date. In day view, click the start time you want. You can also create one event on your personal calendar without opening the calendar by choosing New Calendar Event from the Create field.
3 Update the basic event information on the New Calendar Event form.
4 Update the Scheduling section to invite participants, book resources that are in the
Directory, and check that there are no conflicts.
You can reschedule the event here if there are conflicts.
5 Update the Repeat section, if you want to make the event show up repeatedly on the calendar.
If you make the event repeat, this icon is displayed beside the event:

6 Update the Reminders section, if you want to generate reminders.
If you add reminders to the event, this icon is displayed beside the event:

7 Add content just as you would for a message, if necessary.
If a participant has a personal calendar, this event is added to that calendar. If a participant doesn't have a personal calendar, or doesn't permit you to add events to their calendar, this form is sent to the participant's Mailbox as a message.

Viewing calendar events
As is the case for messages, a calendar event that was sent to you is flagged as unread until you open it. Opening an event lets you view all its details.

Updating calendar events
To change details about an event, open it and make your changes.
If you change the start date, the event will move to the new date on the calendar. The event is also moved and reflagged on participants' calendars.
572004_44255_0.gif?src=.PNG Caution
Try to minimize updating events with participants. Your updates will override any customization participants have done to your events.
If you delete a participant, the event is removed from that participant's calendar.
81203_42521_14.gif?src=.PNG Exceptions
Updates will not be reflected in the calendars of users who were invited as part of a mail list, or are participants of an event created in a group calendar.
Changing one occurrence of a repeating event
If you open an event which is one of a series of repeating events, you will see fields along the top of the event form that tell FirstClass which events to update if you make changes.
You can save all of the repeating events, the current repetition, or all repetitions starting with the current one.
Updating received events
If you are invited to an event, a copy of the event is placed in your personal calendar.
You can change the color or category of this event, and change when (or if) a reminder is generated for the event. This customization only affects your copy of the event.

Deleting calendar events
If you delete an event, the event is removed from all participants' calendars.
81203_42521_14.gif?src=.PNG Exceptions
Deleted events will not be removed from the calendars of users who were invited as part of a mail list, or were participants of an event created in a group calendar.
572004_44255_0.gif?src=.PNG Caution
Deleting one occurrence of a repeating event deletes all occurrences.

Responding to invitations
When you receive an event invitation, open the event, then click the appropriate button:
• Accept accepts the invitation
• Tentative accepts the invitation, but indicates that you may be unavailable
• Decline declines the invitation and creates a reply message so that you can provide an explanation.
An icon corresponding to your response is placed beside your name in the Scheduling section.
81203_42521_14.gif?src=.PNG Note
If the person who invited you isn't on your local server, she will neither see this icon nor any indication in the event history that you accepted or declined. For this reason, a reply is always created for that person.

Sending invitations over the Internet
If you invite someone who has an Internet address (an address that contains @) to participate in your event, the recipient will receive a message with a vCalendar attachment. This attachment can be imported into the recipient's own calendaring application.

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